Corporate Services Coordinator

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Position Summary

This position supports business objectives within the Corporate Services department through the completion and administration of task‑ and project‑based work. Responsibilities are generally routine or well‑defined, with some assignments involving team collaboration. Most tasks are completed with limited supervision due to prior experience and subject‑matter knowledge, are recurring in nature, and may support multiple department leaders.

Major Responsibilities

• Assist with the guest list, invitation and credential process for key league VIP meetings and events:
  • Serve as testing liaison between department and Meeting Evolution for event invitations.
  • Collect and compile all attendance requests.
  • Update guest communication to accurately reflect event details.
  • Assist with meticulous evite/registration site testing and compiling group notes.
  • Cross check multiple lists to ensure accuracy.
  • Confirm guest credential copy.
  • Assist with interdepartmental communication, including requesting guest status updates and accurately updating internal reservation system.
  • Assist with credential printing and copy review to ensure accuracy.
  • Assist with monitoring event mailbox and managing requests accordingly.

• Assist with the mobile invite process for key league social functions.

• Assist with—and at times independently manage and execute—smaller-scale league meetings in the New York/New Jersey offices. Responsibilities include accurately communicating all event details (date, time, location, attendees, Zoom access, IT needs, food and beverage) to internal stakeholders. Partner with internal teams to secure appropriate meeting space and select menus that align with program needs and budget.

• Assist with various special events and meetings throughout the year under the event lead’s direction, which may include restaurant, floral, and venue research; guest list coordination and ticketing; food and beverage management; virtual and onsite meeting assistance; transportation; credentials and security coordination and ticketing; general administrative tasks such as shipping, ordering supplies, and merchandise assistance; IT coordination; event office setup and record‑keeping; hotel, travel, ticket, and flight arrangements; and budget reconciliation. 

• Assist with the payment of invoices, which includes proper coding in Corcentric (internal invoice payment system) to ensure budgets are properly managed and vendors are paid according to the negotiated payment terms.

• Assist with contract processing, including submitting documents via the DocuSign system to ensure league events are properly managed and executed.

• Responsible for updating and maintaining all master service agreements, catering menus and key contacts for all NBA\WNBA arenas and the NYC venue and restaurant book.

• Responsible for all merchandise, warehouse, and shipping inventory.

• Responsible for the reconciliation of various corporate, meeting, purchasing and travel cards which includes verifying the accuracy of the charges, proper account coding and adhering to deadlines.

Required Education/Professional Experience

• Bachelor's degree
• High level of proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• A minimum of 2+ years of event planning experience (VIP, executive-level familiarity a plus)

Required Skills/Knowledge Attributes

• Strong attention-to-detail
• Ability to meet deadlines
• Exceptional organizational, multitasking, and prioritizing abilities
• Ability to work independently
• Discretion and a high level of confidentiality
• Strong interpersonal skills and the ability to effectively communicate across all levels of the organization
• Team player
• Track record of successfully working as part of a team, in a fast-paced deadline driven environment
• Ability to travel - both domestic and international; approximately 20% travel

Salary Range:

$75,000-$85,000

Job Posting Title:

Employees currently are eligible to receive an annual discretionary performance bonus, awarded at the sole discretion of the Company and subject to any terms and conditions set by the Company. Employees and/or eligible dependents may be eligible to participate in the following Company-sponsored employee benefit programs: medical; dental; vision; life/AD&D insurance; short- and long-term disability; fertility and family-forming assistance; wellbeing allowance; educational assistance; mental health coaching/therapy; tax advantaged accounts such as HSA and healthcare/dependent care FSAs; a 401(k) retirement plan; and time off benefits that include vacation, sick time, and personal days.

We Consider Applicants For All Positions On The Basis Of Merit, Qualifications And Business Needs, And Without Regard To Race, Color, National Origin, Religion, Sex, Gender Identity, Age, Disability, Alienage Or Citizenship Status, Ancestry, Marital Status, Creed, Genetic Predisposition Or Carrier Status, Sexual Orientation, Veteran Status, Familial Status, Status As A Victim Of Domestic Violence Or Any Other Status Or Characteristic Protected By Applicable Federal, State, Or Local Law.

The NBA is committed to providing a safe and healthy workplace. To safeguard our employees and their families, our visitors, and the broader community from COVID-19, and in consideration of recommendations from health authorities and the NBA’s own advisors, any individual working onsite in our New York and New Jersey offices must be fully vaccinated against COVID-19. The NBA will discuss accommodations for individuals who cannot be vaccinated due to a medical reason or sincerely held religious belief, practice, or observance.

About the NBA

The National Basketball Association (NBA) is a global sports and media organization with the mission to inspire and connect people everywhere through the power of basketball. Built around five professional sports leagues: the NBA, WNBA, NBA G League, NBA 2K League and Basketball Africa League, the NBA has established a major international presence with games and programming available in 214 countries and territories in 60 languages, and merchandise for sale in more than 200 countries and territories on all seven continents. NBA rosters at the start of the 2024-25 season featured a record-tying 125 international players from a record-tying 43 countries. NBA Digital’s assets include NBA TV, NBA.com, the NBA App and NBA League Pass. The NBA has created one of the largest social media communities in the world, with more than 2.3 billion likes and followers globally across all leagues, team and player platforms. NBA Cares, the NBA’s global social responsibility platform, partners with renowned community-based organizations around the world to address important social issues in the areas of education, inclusion, youth and family development, and health and wellness.